Sharing Folders

Administrators have the ability to share folders with users within their account.

1. Launch Crossref and select My Files from the sidebar.
2. Select the checkbox of the folder you would like to share.
   

3. The Share option is in the top menu and becomes available when you select a folder. Select this to share the folder. This will open the folder sharing modal.
   
   

You can only share one folder at a time.

Share with individual users

Enter the name or email address of the users that you would like to allow access to the chosen folder and select Invite. Users will be automatically notified by email once you invite them to the folder. Everyone with access to the folder will be listed under the heading ‘Users and Groups with access…’.

Share with groups

Enter the name of the group that you would like to allow access to the chosen folder and select Invite. Users in this group will be automatically notified by email once you invite them to the folder. Groups with access to the folder will be listed under the heading ‘Users and Groups with access…’.

What happens when I share a folder?

Users will be able to interact with all of the folder's content, and the content of all sub folders, for as long as they have access. This includes other user submissions along with any annotations attached to them.

Only top level folders can be shared with other users and groups. It is not possible to share a sub folder that sits within another folder.

Remove access to a folder

To remove a user or group’s access to a shared folder, select the X beside their details within the Users with access list.

To interact with folders that you have been invited to, select Shared with me from the sidebar.